May 25th, 2012
Modern technology has given us digital assets and with them anti-virus programs, passwords, and firewalls. Left over from the pre-digital era is paper.
We hear so much about having strong passwords, encryption, and not leaving our computer logged on when we aren’t at it that we forget about the data on paper.
High Risk Confidential Information and Confidential Information come in paper forms as well.
“Housekeeping” can take care of many of these issues. When you leave your desk, make sure sensitive documents are put away and locked up.
Don’t throw documents with HRCI in the trash. Place them in a shredder box or shred them yourself.
Many offices are legally obligated to maintain documents for a specific amount of time.
Contact Record Management Services for guidance with Harvard University policy and how long to keep various records, and how to dispose of them when they are no longer needed.